Welcome to Our Lady of the Lake

Now Hiring | Parish Administrator at OLL

Position Summary: The parish administrator is responsible for the supervision and management of all financial activities, administrative functions, human resources, church office personnel, parish facilities, and all related processes and systems for the parish, as well as being responsible for the budget process and joint planning process calendar for both the Parish and School. Under the general direction of the pastor, the parish administrator provides efficient and professional business and facility management leadership with the purpose of allowing the pastor maximum freedom to provide pastoral care to the parish community. The parish administrator directs these efforts within a framework of shared ministry and Catholic values consistent with the mission and purpose of Our Lady of the Lake Parish & School and the Archdiocese of Seattle.

Reports To: Pastor, with dotted line to Parish Executive Council

Essential Duties and Responsibilities:

  • Administrative Responsibilities
    • Serves as person in charge of parish office and provides direct supervision to various parish staff
    • Directs the operation and effective practices of the parish office
    • Provides tactical support and strategic integration with the Executive Council for matters related to the One OLL Strategic Plan
    • Promotes and maintains a welcoming environment for all who visit the parish office
    • Maintains good working relationships and effective communications with all who have a vested interest in our parish community
    • Consults with and advises the Pastor and other staff on business and administrative matters
    • Manages information, communication, and technology systems including parish data base
    • Oversees the church website, social media and other external communication and marketing
    • Chairs office staff meetings
    • Attends office, parish and diocesan meetings as necessary
  • Financial Responsibilities
    • Maximizes cash management resources
    • Prepares the annual budget in consultation with the Pastor, other staff, and parish finance council subject to approval by the parish Executive Council
    • Oversees the management of all parish operational and financial records
    • Monitors budgetary activities and compliance for all departments
    • Ensures preparation of monthly budget reports, annual financial reports and presents to the finance council, Executive council, and parish as necessary
    • Directs the implementation and continuation of a parish stewardship program and other development programs
    • Oversees the administering of payroll for parish employees
    • Ensures that the parish financial management practices and procedures are in full compliance with federal, state, and local regulations and Diocesan policies and procedures
    • Acts as a liaison between the parish and the diocese on financial, human resource, and other temporal matters
  • Personnel Responsibilities
    • Directs personnel hiring and termination process in collaboration with the Pastor
    • Administers all parish personnel and diocesan policies, develops and reviews job descriptions, provides training as needed, and manages personnel files
    • Oversees the administration of salary and diocesan benefit programs
    • Ensures the proper supervision and evaluation of parish staff
    • Oversees the implementation of the guidelines and policies for parish volunteers
    • Manages internal staff conflict/issues including corrective action in a manner that is consistent with the mission and values of the parish
  • Facilities Management Responsibilities
    • Ensures the establishment and monitoring of preventative maintenance programs for all property and equipment
    • Oversees maintenance, major repairs, and renovations of all parish facilities
    • Develops and administers policies and procedures concerning the use of all parish properties and facilities
    • Reviews bids and quotes and contract negotiations with outside contractors
    • Coordinates security measures to protect property and personnel
    • Regulates the timely opening and closing of parish office
    • Maintains inventory of church property and equipment and record of purchases

Position Qualifications:

  • College degree in parish administration, accounting, or business management required- master’s degree in parish administration or business preferred.
  • Proven record of leadership and at least three years of experience in church/parish or not-for-profit industry with demonstrated proficiency in parish management and human resources.
  • Knowledge of accounting principles and financial reporting.
  • Excellent interpersonal and communication skills, with a strong ability to work effectively with staff and volunteers.
  • Strong organizational and record keeping skills.
  • Appropriate technology knowledge and skills as dictated by the position.
  • Understanding of the Catholic Church and its current initiatives.
  • Experience in stewardship principles and fundraising preferred.
  • Willingness and ability to work collaboratively with the Pastor.

Physical Demands/Work Environment: A variety of physical demands will generally be required to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee will be provided with a reasonable work space and equipment to successfully complete assigned tasks.

The employee may be required to occasionally lift and/or move up to 30 pounds.

This position requires frequent evenings and/or weekend work and may include an unpredictable schedule and regular travel between parish sites and occasional travel for meetings.

This job description seeks to provide clarity and focus to the general role. It is not intended as - nor can it be an all-inclusive list of every task that may emerge during the course of work nor is it a static document. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. In these times of great change, ministry takes many forms and goes many directions. All positions at the parish must be prepared to shift focus as the needs of the parish and ministry change.

Please send inquiries, cover letters and resumes to parishadmin@ollseattle.org. 


Humble Beginnings

Since that first Mass in 1929 when 128 people gathered in Mr. Thorpe's cabin, and where Henry Boudreau arrived faithfully each Sunday to split wood and build a fire in the pot-bellied stove, God has "fanned into flame" an ardent community of faith over these many years here and in this parish known as Our Lady of the Lake Catholic Church.

This parish, multi-generational and generous, has been and continues to be, a visible presence in the Wedgwood area not merely by its bell tower and imposing church of brick and mortar, but through her parishioners who try to incarnate the face of Christ and the mystery of God's mercy.

We comprise a parish of over 800 families who discover in this place the "hidden ground of love", inspiring us to live in this love through its sacramental life, its liturgy and its prayer as well as through the committees, organizations and activities offered here. We are blest to have a parish school which strives to educate our children in values and principles shaped by the Gospel. It is a parish school committed to the tradition of awakening in young people a sense of God in the ordinary and everyday, as well as teaching them to believe that God is glimpsed in the human face.

I invite you to participate in the spiritual life of this parish, to immerse yourself in the Catholic tradition which is "ever ancient, ever new", to find yourself at home within a community that has tried for over seventy-five years to remain faithful to the way of the Gospel which is Christ, "yesterday, today and forever."

Welcome!
Father Timothy J. Clark
Pastor

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Mass & Devotion Times

Saturday: 5:00 PM
Sunday: 9:30 AM & 5:30 PM 
Weekdays: Wed, Thur, Fri 8:30 AM
Confession: Sat 4-4:45 PM
Holy Hour: 1st Sunday of each month, 3-4 PM

Sacrament of Anointing: 1st Friday of each month at 8:30 AM
(unless precluded by a funeral service)

Parish Office 
3517 NE 89th Street
Seattle, WA 98115

Monday - Friday 9:00AM - 4:00PM

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